Procedure on obtaining permission for organizing international worshop in Thua Thien Hue province (for Vietnamese agencies and organizations)
  
Thua Thien Hue Foreign Affairs Department

PROCEDURE ON OBTAINING PERMISSION FOR ORGANIZING INTERNATIONAL WORSHOP IN THUA THIEN HUE PROVINCE (FOR VIETNAMESE AGENCIES AND ORGANIZATIONS)

I.   INFORMATION

Field:

Consult general affairs

Agency in charge

Foreign Affairs Department

Coordination agency in charge

Foreign Affairs Department of Thua Thien Hue Province

Competent Authority in charge

Thua Thien Hue Provincial People’s Committee

Receiving unit

The Public Administration Center of Thua Thien Hue Province, 01 Le Lai street – Hue city (Tel: 0234.3856868)

Receiving time

Monday to Saturday (7:30 am - 11:00 am; 2:00 pm - 4:30 pm)

Processing time

10

Fee

No

Public service

Level 3

 

II.   PROCEDURE

1.  For organization/individual:

- Step 1: Complete the dossier as instructed in this form. Directly submit the dossier at division of receiving dossiers and giving result of Foreign Affairs Department.

 + Vietnamese agencies or organizations must ask for writing feedback of the agency which manages seminar’s field. Completed dossier must be submitted at division of receiving dossiers and giving results, Foreign Affairs Department at least 10 days before the international seminar is held.

-  Step 2: Directly receive result at division of receiving dossiers and giving   results, Foreign Affairs Department.

     2. For agencies in charge:

- Step 1: Division of receiving dossiers and giving results of Foreign Affairs Department receives the dossier; checks the validity and adequacy of documents; asks for supplementary documents if the dossier is inadequate or invalid;

- Step 2: Foreign Affairs Department researches the dossier and submits to the Provincial People’s Committee for approval.

- Step 3: The Provincial People’s Committee gives writing feedbacks within 5 days since the dossier is submitted by Foreign Affairs Department.

- Step 4: Division of receiving dossiers and giving results of Foreign Affairs Department returns result in accordance with the return confirmation sheet sent to the organization/individual.

Method of implementation:

Organization/individual directly submits the dossier at division of receiving dossiers and giving results of Thưa Thien Hue Foreign Affairs Department.

   III.  DOSSIER

Documents

The request document of agencies/units must specify: + Reason/purpose of the seminar, seminar. + Time/venue of the seminar, seminar, sightseeing places (if any); + Organization form and technology (for online seminar/seminar; documents in foreign language must be translated into Vietnamese;+ Members join in organization procedure: Vietnamese agencies, foreign agences and sponsors (if any) + Participants: number of delegate and delegate structure including both Vietnamese and foreigners (information related to nationality, passport number and date of issue are required for foreign delegates); + Funds (agency in charge or co-in charge) (original version)

Note: Private enterprises are required to submit business registration certificate (copy version), business license in accordance with service field (copy version)

Detail working content, program, document, set of folder, leaflet (if any) and activities on the sideline of the seminar/seminar; (copy version)

Specialized agencies’ feedback on seminar content (copy version)

Information about foreign presenters at the seminar (detail curriculum vitae and qualifications) (if any) (copy version)

Number of dossier: 02 sets

I    V. LEGAL BASIS

Legal Documents

Attachment

Decision No.1630/QD-UBND ofProvincial People’s Committee dated August 10th, 2011

Decision No. 76/2010/QD-TTg of the Government dated November 30th, 2010

 

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