Procedure on obtaining permission for organizing international conference/seminar in Thua Thien Hue province (for foreign agencies and organizations)
  
Thua Thien Hue Foreign Affairs Department

I.          INFORMATION

Field

Consular general affairs

Agency in charge

Foreign Affairs Department

Coordination agency in charge

Foreign Affairs Department of Thua Thien Hue Province

Competent Authority in charge

Thua Thien Hue Provincial People’s Committee

Receiving unit

Public Administration Center of Thua Thien Hue Province, 01 Le Lai street – Hue city (Tel: +84 234 385 6868)

Receiving time

Monday to Friday and every Saturday morning (except for official holidays)

Processing time

17

Fee

No

Public service

Level: 3

II.          PROCEDURE

1.       For organization/individual:

 - Step 1: Complete the dossier as instructed in this form. Directly submit the dossier at division of receiving dossiers and giving result of Foreign Affairs Department at least 17 days before the international seminar is held.

- Step 2: Directly receive result at division of receiving dossiers and giving results, Foreign Affairs Department.

2.      For agencies in charge

- Step 1: Division of receiving dossiers and giving results of Foreign Affairs Department receives the dossier; checks the validity and adequacy of documents; asks for supplementary documents if the dossier is inadequate or invalid;

- Step 2: Foreign Affairs Department researches the dossier, gets feedback from relevant departments and submits to The Provincial People’s Committee for approval.

- Step 3: The Provincial People’s Committee delivers writing feedback within 5 days since the dossier is submitted by Foreign Affair Department.

- Step 4: Division of receiving dossiers and giving results of Foreign Affairs Department returns result in accordance with the return confirmation sheet sent to the organization/individual.

 Method of implementation:

Organization/individual directly submits the dossier at division of receiving dossiers and giving results of Foreign Affairs Department of Thua Thien Hue province.

III.       DOSSIER

Name of documents

The request document of agencies/units must specify: + Reason/purpose of the seminar, seminar. + Time/venue of the seminar, seminar, sightseeing places (if any); + Organization form and technology (for online seminar/seminar; documents in foreign language must be translated into Vietnamese;+ Members join in organization procedure: Vietnamese agencies, foreign agencies and sponsors (if any) + Participants: number of delegate and delegate structure including both Vietnamese and foreigners (information related to nationality, passport number and date of issue are required for foreign delegates); + Funds (agency in charge or co-in charge) (original version)                                                                                                                                                                            
Note: Private enterprises are required to submit business registration certificate (copy version), business license in accordance with service field (copy version)
Detail working contentprogram, document, set of folderleaflet (if any) and activities on the sideline of the seminar/seminar(copy version)
Specialized agencies’ feedback on seminar content (copy version)
Information about foreign presenters at the seminar (detail curriculum vitae and qualifications) (if any) (copy version)
List of foreigners: copy of passport

    IV. Legal basis:

                                                                         Legal documents                                                                                                                                Download
 Decision No.1630/QD-UBND of the Provincial People’s Committee dated August 10th, 2011  
 Decision No 76/2010/QD-TTg of the Government dated November 30th, 2010.  
Attach file
STT File name Download
1 Procedure on obtaining permission for organizing international conference ()
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